It is vital to get board meetings going correctly to ensure productive discussions and make good decisions. A well-structured agenda lets your board concentrate on relevant topics, rather than on regular updates or operations.
Once your executive team has completed the board meeting agenda, they should make it available to the chair and CEO to review and make any necessary changes. They may also want contact the attendees to confirm their attendance in order to ensure that quorum has been met.
Include the minutes from the previous board meeting, along with any other issues that need to be addressed in the upcoming meeting. This will allow the board to begin discussions with an understanding of the previous decisions and how they came to them.
Board members can add strategic value to your company by sharing their professional opinions and knowledge during the discussion portion of meetings. This is an excellent opportunity to ask questions, challenge prevailing notions, and look at the possibilities of new opportunities. To maximize the value of this section, you should think about implementing effective moderation strategies that encourage back-and-forth dialog and using discussion prompts to guide conversations.
Also, you should include one item on the agenda of the board’s meeting to discuss any other items that are not yet resolved. This includes an examination of financial reports, executive reports, and any other attachments. This is a great way to establish a timeframe and determine who is responsible for the next steps.
