If done correctly When they are executed well, Board Meetings provide an opportunity to harness the collective intelligence of your Important People to tackle key company issues and make significant decisions. They can help determine the direction of your company and guide it through rough waters and eventually more tranquil waters. You must ensure that every meeting is productive by making sure that you take decisions on the appropriate topics and involving everyone in your group.
To kick off the meeting, the chair should start by confirming that a quorum is present. This can be done by rolling call or by asking anyone to raise their hand. The chair should then provide a summary of the focus of the meeting as well as an overview of the most important issues to be discussed. The chair should also ensure that any new items added to the agenda have enough time to be discussed before they are voted upon.
Before addressing any deliberation or decision-making process, it is important to look over all relevant information and reports. This includes financial statements and progress reports on initiatives or projects as well as customer feedback surveys. This information should be collected and sent to each member in advance of the board meeting so that they can take in the information prior to the discussion.
It is crucial that your board members can engage in open, honest discussions. This can be accomplished through fostering a sense of trust, allowing those who are quiet to speak out and encouraging them to challenge the dominant notions in a respectful way. It is also crucial that your meetings are organised with regular breaks as well as refreshments to keep everyone focused and energized.
