If you’re handling information that is sensitive, there are a few important points to take into consideration when posting files. First, only provide the information they require. This will reduce the chance that more of your data is lost to the wrong hands during the time of a leak or data breach. Second, use equipment to prevent unauthorised editing. If you and a colleague are working on an Excel spreadsheet together, there are programs which will encrypt the document while editing. This can prevent malicious or accidental modifications, and guarantees the accuracy of numbers.
It is also recommended to get rid of the data you don’t want and then use encryption to make sure that any access by anyone other than you is inaccessible should data is stolen on its journey from your database to a recipient. Using platforms that pledge to keep your data secure and secure means that only authenticated users are able to view, edit or erase it. The platform will automatically encode data as it is transferred between databases and users.
This feature provides peace of mind knowing your data is safe, but also reduces the workload and makes it easier for users by removing the need to set up an online portal. Similar to Portal Share Safe, files transferred through Share Safe are encrypted to protect against the viewing of files by those who are not authorized. They are able to access your company’s URL instead of connecting to a portal.
