Online Board Meetings Benefits
A virtual board meeting can be a great way to save time and energy, as well as money for your nonprofit organization. It also allows your members to be a part of the meeting regardless of their work schedule, quarantine or travel restrictions. Virtual meetings can be difficult in the event that they are not planned properly. Following a few basic guidelines will result in a successful online meeting that has a solid board participation and effective documentation.
Start with a concise and clear agenda. Participate in the planning process and then send them copies well in advance of the meeting to allow them to prepare for the discussion. This will keep your board on track and ensure that all subjects are discussed during the meeting.
Utilize video conferencing during your meetings to ensure that participants can see each the other. It’s difficult to be engaged when members virtual boardroom software of the board aren’t able understand body language or hear each other clearly. Video conference is a great method to keep away distractions such as pets, children, and household activities.
Note all the decisions made during the meeting, and include notes from all members who participated in the meeting. This will make your meeting’s minutes easier to refer back to in the future and ensure that all decisions are documented in detail. Incorrectly documenting your decisions could lead to confusion or contradicting information in the future. Make sure you have an individual minute-taker who is aware of the importance of recording all discussions and decisions verbatim.
